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Welcome to Datopic

Privacy Policy

Our Privacy Policy may be subject to periodic updates, and any significant changes will be communicated to you through appropriate channels.

How do we

Collect personal data?

Directly :

We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us their business card, complete our online forms, subscribe to our newsletters and preference centre, register for webinars, attend meetings or events we host, visit our offices or apply for open roles.

We may also obtain personal data directly when, for example, we are establishing a business relationship, performing professional services through a contract, or through our hosted software applications.

Public Sources :

Personal data may be obtained from public registers (such as Companies House), news articles, sanctions lists, and Internet searches.

Indirectly :

We obtain personal data indirectly about individuals from a variety of sources, including recruitment services and our clients. We may attach personal data to our customer relationship management records to better understand and serve our business clients, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests.

Business Clients :

Our business clients may engage us to perform professional services which involves sharing personal data they control as part of that engagement. For example, we will review payroll data as part of an audit and we often need to use personal data to provide global mobility and pension services. Our services may also include processing personal data under our clients' control on our hosted software applications, which may be governed by different privacy terms and policies.

Social & Professional Networking Sites :

If you register or login to our websites using social media (e.g., LinkedIn, Google, or Twitter) to authenticate your identity and connect your social media login information with us, we will collect information or content needed for the registration or login that you permitted your social media provider to share with us.

That information may include your name and email address and depending on your privacy settings, additional details about you, so please review the privacy controls on the applicable service to set how much information you want shared with us.

Recruitment Services :

We may obtain personal data about candidates from an employment agency, and other parties including former employers, and credit reference agencies.

WHAT PERSONAL DATA WILL

DATOPIC collect?

  • Name, Gender, Age, Date of birth and Mobile number.
  • Contact Information, Such as address, Email and Country of residence.
  • Lifestyle and social circumstances (for example, your hobbies).
  • Family circumstances (for example, your marital status and dependents).
  • Employment and education details (for example, the organization you work for, your job title and your education details).
  • Financial and tax-related information (for example, your bank account information, tax records and tax residency).
  • Postings or messages on any blogs, forums, platforms, wikis or social media applications and services that we provide (including date, time and content).
  • IP address, browser type and language, your access times.
  • Information in any complaints you make.
  • Details of how you use our products and services.
  • CCTV footage and other information we collect when you access our premises and details of how you like to interact with us, and other similar information relevant to our relationship.
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What lawful reasons do we’ve for processing personal data?

We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:

  • Contract: We may process personal data in order to perform our contractual obligations and meet performance metrics.
  • Consent: We may rely on your freely given consent at the time you provided your personal data to us.
  • Legitimate Interests: We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced.
  • Delivering Services to Our Clients: To deliver the professional services our clients have engaged us to provide.
  • Direct Marketing: To deliver timely market insights and specialty knowledge we believe is welcomed by our business clients, subscribers and individuals who have interacted with us.
  • Legal Obligations and Public Interests: We may process personal data in order to meet regulatory and public interest obligations or mandates.

The personal data we collect may also include so-called "sensitive" or special categories of personal data, such as details about your:

  • Dietary requirements (for example, when DATOPIC would like to provide you with lunch during a meeting).
  • Health (for example, so that we make it easy for you to access our buildings, products and services).
  • Sexual orientation (for example, if you provide us with details of your spouse or partner).

We may also process personal data relating to ethnic or racial origin (for example, any multicultural networks you belong to), or about your political opinions (inferred from information you give us about political associations you belong to or have donated to).

We will typically seek separate permission from you in writing to process these special categories of personal data.

If you choose not to provide, or object to us processing, the information we collect, we may not be able to process your instructions or continue to provide some or all of our services to you or our client.

What will Datopic do with your personal data?

Datopic will use the personal data:

  • To provide services to our clients...

Do we link to other websites?

Our website may contain links to other sites that are not governed by this Privacy Policy. Please review the destination websites’ privacy policies before submitting personal data on those sites. Websites we link to only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.

Changes to this privacy statement:

From time to time we may update this statement. When we do, we will publish the changes on this Website. If you do not agree with these changes, you should discontinue your use of our Website. If material changes are made to this Statement, we will notify users by e-mail or by placing a prominent notice on this Website.This Privacy Policy was last updated 31st Dec 2018.

How to request access to your personal data or contact Datopic with questions or feedback?

If you have a question, comment, or complaint, wish to obtain a copy of DATOPIC’s Privacy Policy, or wish to access a copy of your personal data or to correct it if you believe it is inaccurate, you can email us at privacy@datopic.com.